Privacy Policy

This privacy policy sets out how UKSEI may collect and use personal information and data to ensure compliance with your rights under the Data Protection Act 1998 and the General Data Protection Regulations. By using our site www.UKSEI.org.uk, any of our services or providing us with any personal information you are accepting and consenting to your personal information being used as described in this policy. We reserve the right to amend this privacy statement from time to time. You should check this page occasionally to ensure you are happy with any changes made. Except as explained in the statement, we will not release any personal information to a third party under any circumstances unless expressly authorised to do so by you, or if we are obliged to do so by law.

If you have any questions about this policy, please contact us using the details in the ‘Contact us’, section below.

This privacy policy was last updated in January 2019.

ABOUT US

Our website address is: http://uksei.org.uk

The United Kingdom Society for Exercise Immunology (UKSEI) is a not-for-profit academic research society that aims to facilitate good collaborative interactions between like-minded scientists working in the UK. The United Kingdom Society for Exercise Immunology is the data controller (referred to as “we”, “us” or “our” in this privacy notice).

To do this, the Society’s activities will include:

  • Provide a forum from which members can access the exercise immunology community within the UK
  • Provide opportunities for sharing of ideas, knowledge and techniques through a main biannual meeting and smaller catch up meetings
  • Provide opportunities for laboratory exchange visits for our PhD students
  • Facilitate the organisation of postgraduate-led 1 day conferences in the UK

DATA COLLECTION – THE INFORMATION WE COLLECT FROM YOU

We will only ask for as much information needed to fulfil the nature of your interaction with the UKSEI. This information may include the following:

  • Your name
  • Institution name
  • Position in the Institution
  • Contact email address
  • UKSEI records information on server logs from your browser, including your IP address and the page(s) you requested

By providing us with your data, you warrant to us that you are over 13 years of age.

At UKSEI your privacy and preferences matter.  We promise:

  • To respect your personal details and to keep them safe and secure;
  • Never to sell or exchange your information with another organisation for their own use;
  • To respond promptly to any request you make to change your details, or for us to stop using your information;
  • To be clear when we collect your details and not to do anything you wouldn’t reasonably expect.

It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by emailing N.C.Bishop@lboro.ac.uk

DATA USE – WHAT WE DO WITH YOUR PERSONAL INFORMATION

We use your information in the following ways:

  • for administration purposes
  • to provide you with information and updates about the UKSEI and our activities by email
  • disclosing your information to other parties, if required by law and/or in connection with any current or future legal proceedings

It is to be noted that except as provided in this policy, we do not disclose your information to third parties.

RETENTION OF COLLECTED INFORMATION

Except as otherwise permitted or required by applicable law or regulatory requirements, we may retain your personal information only for as long as we believe it is necessary to fulfill the purposes for which the personal information was collected (including, for the purpose of meeting any legal, accounting or other reporting requirements or obligations)

YOUR CONSENT – WHAT YOU ARE AGREEING TO

By providing us with your data, you consent to the following:

  • The collection and use of any information you provide in accordance with the above purposes and this privacy
  • We may disclose your personal information to the extent that we are required to do so by law and/or in connection with any current or future legal
  • That if we ever need to transfer your data between countries that do not provide the same level of data protection as the UK, we will ensure your information is

COMMENTS

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

YOUR RIGHT OF ACCESS

You have a right to ask for a copy of the information we hold about you, to have any inaccuracies in your information corrected and to request erasure of your personal data. If you would like a copy of the information we hold on you please email Dr Nicolette Bishop (N.C.Bishop@lboro.ac.uk). You will not have to pay a fee to access your personal data (or to exercise any of the other rights).

You can see more about these rights at:

https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

If there are any legitimate and factual discrepancies in the information we provide, please let us know and we will correct them.

If you are not happy about how data is processed, and wish to make a complaint, then please contact Nicolette Bishop (N.C.Bishop@lboro.co.uk 01509 226385).

If you are unhappy with how a complaint is handled, then you should contact the Information Commissioner’s Office (ICO).  You may contact the ICO without first making a complaint to us.  You can find more information about the ICO and your rights on their website.

LINKS TO OTHER WEBSITES

Our website may contain links to other websites of interest. However, once you have used these links you will leave our site. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites which are not governed by the privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

INFORMATION SECURITY

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect about you.

COOKIES POLICY

UKSEI (“us”, “we”, or “our”) uses cookies on the http://uksei.org.uk website (the “Service”). By using the Service, you consent to the use of cookies.

Our Cookies Policy explains what cookies are, how we use cookies, how third-parties we may partner with may use cookies on the Service, your choices regarding cookies and further information about cookies. This Cookies Policy for UKSEI is based on the TermsFeed’s Cookies Policy Template.

What are Cookies?

Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows the Service or a third-party to recognize you and make your next visit easier and the Service more useful to you.

Cookies can be “persistent” or “session” cookies. Persistent cookies remain on your personal computer or mobile device when you go offline, while session cookies are deleted as soon as you close your web browser.

How UKSEI uses cookies

When you use and access the Service, we may place a number of cookies files in your web browser.

We use cookies for the following purposes:

To enable certain functions of the Service

We use both session and persistent cookies on the Service and we use different types of cookies to run the Service:

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

Essential cookies. We may use essential cookies to authenticate users and prevent fraudulent use of user accounts.

What are your choices regarding cookies

If you’d like to delete cookies or instruct your web browser to delete or refuse cookies, please visit the help pages of your web browser. As an European citizen, under GDPR, you have certain individual rights. You can learn more about these rights in the GDPR Guide.

Please note, however, that if you delete cookies or refuse to accept them, you might not be able to use all of the features we offer, you may not be able to store your preferences, and some of our pages might not display properly.

For the Chrome web browser, please visit this page from Google: https://support.google.com/accounts/answer/32050

For the Internet Explorer web browser, please visit this page from Microsoft: http://support.microsoft.com/kb/278835

For the Firefox web browser, please visit this page from Mozilla: https://support.mozilla.org/en-US/kb/delete-cookies-remove-info-websites-stored

For the Safari web browser, please visit this page from Apple: https://support.apple.com/kb/PH21411?locale=en_US

For any other web browser, please visit your web browser’s official web pages.

Where can you find more information about cookies

You can learn more about cookies and the following third-party websites:

AllAboutCookies: http://www.allaboutcookies.org/

Network Advertising Initiative: http://www.networkadvertising.org/

CONTACT

If you have any queries about our privacy or cookies policies, please contact N.C.Bishop@lboro.ac.uk 01509 226385.